Description:
Deakin University stands as a beacon of educational excellence and innovation, nestled in the vibrant city of Melbourne and across Victoria. With a strong commitment to cutting-edge research and a diverse, global community, Deakin empowers students to shape their futures and embrace transformative learning experiences. Join us in this intellectual adventure and let Deakin's passion for learning and innovation inspire your own.
As a School Administrative Officer, you will:
- Coordinate and/or provide highly efficient administration services across committee support, finance processing ad hoc, and governance, facilitating smooth operation of the School adhering to the University policies and procedures at all times and confidential handling of all matters
- Respond to enquiries accurately and in a timely manner and handling confidential information sensitively, to facilitate effective communication flow between academic staff and professional staff; senior staff of the University and external parties
- Conduct and coordinate the operations of committees and act as Secretariat to those committees, including preparation and distribution of agendas and attachments, attendance at meetings, minutes, managing meeting follow-up activities and implementation of agreed resolutions in accordance with University policy and procedure
- Respond to general enquiries and requests in a diverse range of matters in accordance with University policies and procedures and redirecting specialised enquiries promptly and accurately in order to provide an effective service
- Provide a variety a variety of general administrative support and assistance as directed, including but not limited to work requests; major events support eg Open Day, School student recruitment activities; assisting with meetings, catering and room bookings; document production for a variety of academic teaching tasks
To be successful, you’ll have:
- Completion of a Degree without subsequent relevant work experience; or
- Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
- An equivalent combination of relevant experience and/or education/training
- Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures
- Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue