Recruitment Administrator

 

Description:

As a Recruitment Administrator, your core activity will be to learn how to become proficient in the fundamentals of recruitment by providing candidate resourcing support, information gathering, lead-generating activity and candidate marketing across various teams.

 

Key Activities

· Provide office admin support and be the first contact point for incoming phone calls;

· Data Entry & Database Management;

· Saving and managing documents on shared drive and CRM as per Ochre naming convention protocols and Candidate Record Management Policy;

· Creates candidates and clients records in Salesforce coding correctly and completing all relevant fields

· Reformatting (removing candidate contact details and adding Ochre logo) and parsing candidate CV’s;

· Assist Recruitment teams with pre-screen candidates, credentialing documentation, conduct reference checking, provider number applications, placement information sheet, book candidate flights and accommodation and help maintain records in Salesforce;

· Complete Medicare application process on behalf of doctors as part of regulatory requirements

· Write job ads and publish in line with Specialty Division’s schedule;

· Manage, create and execute job alerts/campaigns (eDM, SMS, Emails, etc) on behalf of recruitment team.

· Candidate communication/ generation including regular contact with candidates on the database;

· Back-fill assist/support with leave cover for recruitment support;

· Lead generating activity and candidate re-activation projects;

· Assist with the coordination of marketing/promotional mail-outs including, doctor rewards, first placement gifts and other campaigns;

· Undertake additional recruitment, marketing and organisational tasks as required by the Operations and, Marketing managers;

· Get involved in improving processes for their business area that drives efficiencies and improve compliance.

 

Behaviours

· Outstanding customer service ethic;

· High-level administration skills including database management and word processing and have impeccable attention to detail;

· Exceptional personal organisation and time-management skills;

· Excellent initiative;

· High level written and verbal communication skills and the ability to prepare a range of correspondence;

· Excellent time management skills;

· Good team player who works well in a team as well as autonomously in desk;

· Builds mutually beneficial, ethical, professional and transparent relationships both internally and externally.

 

Desirable Skills

· Knowledge and understanding of the Australian health sector;

· Experience in the health or recruitment industries;

 

Role Deliverables

· Support the Management Team with a range of tasks, campaigns and project work;

· Support Recruitment Consultant/s and Para Recruiters with different aspects of job placement, (including phone calls with clients and doctors, paperwork and logistics) as business requirements necessitate;

· Provide an exceptional level of service to all internal colleagues and external stakeholders including doctors and clients;

· Comply with Ochre Recruitment policies and procedures governing recruitment and other business processes.