Description:
The Production Coordinator plays a crucial role in our operations, overseeing the entire production process from planning through to delivery. This role requires a blend of project management, attention to detail, and effective communication to support our designer and ensure that all production and inventory processes run smoothly. The ideal candidate will be skilled in managing schedules, coordinating with suppliers and factories, and maintaining accurate records.
Key Responsibilities
Planning:
- Develop and maintain collection timelines, including communicating collection release dates and drop lists to the team.
- Regularly communicate and manage important production milestones and deadlines.
- Oversee and update the studio calendar with significant dates such as photoshoots, meetings, release dates, and other key production dates.
Production:
- Collaborate closely with the designer to support all aspects of design and product development.
- Liaise with suppliers to issue accurate orders to our offshore factory, ensuring all orders are processed correctly.
- Prepare and manage spreadsheets to facilitate bulk fabric orders.
- Maintain and update product information in our inventory system and databases to ensure accuracy.
- Oversee inventory management in CIN7 and Shopify, ensuring accurate inventory levels.
- Track shipping schedules to ensure that key deadlines are met and coordinate with relevant parties to resolve any issues.
- Set up and manage Retail & Wholesale Purchase Orders.
- Monitor production costs and work within allocated budgets to manage expenses effectively.
- Assist in the approval process of pre-production and shipping samples to ensure they meet our quality standards.
Qualifications & Experience
- Minimum 3 years experience as a Production Coordinator or similar role in the fashion industry.
- Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
- Excellent communication skills, both written and verbal, with the ability to liaise effectively with suppliers, team members, and other stakeholders.
- Proficiency in managing schedules and using Google Calendar, CIN7, Shopify, and other relevant tools and systems.
- Proficiency in Excel/Google Sheets.
- Experience in inventory management and cost control.
- Ability to work collaboratively in a small team environment and adapt to changing priorities.
- Strong problem-solving skills and a proactive approach to identifying and addressing issues.