Office Manager

 

Description:

Role/Responsibilities

Summary
Moody’s Australia is looking for an independent self-starter with a positive, can-do attitude to oversee the effective and efficient operation of all administrative functions in the Sydney office. The role will provide high-level administrative support to the Country Manager, oversight of the administrative staffs, and liaise with Moody’s corporate headquarters and local building management to ensure that all office operations are coordinated and run smoothly.

Core Responsibilities

• Manage operations of regional office, acting as liaison to building management on all issues concerning office facilities (i.e., maintenance, emergency management, security, etc).
• Responsible for vendor selection for general office services such as office plant care, catering and refreshments and supervising contractors while on-site.
• Oversee and manage the provisions and ordering of supplies and inventory of office, stationery, couriers and postal service, and pantry consumables.
• Liaise with Moody’s Regional and Global Management functions to ensure office operations are coordinated appropriately including new employees onboarding, event planning and participation in group-wide initiatives as assigned (i.e., conference coordination, offsite planning, etc.).
• Provide general administrative assistance to the Country Manager.
• Manage the Administrative team to provide support and guidance and to ensure adherence to expected service provision. The role can include overseeing or undertaking training, coaching, performance management and appraisals.
• Arrange travel for selected regional office and commercial staff including air, rail, car service and hotel and conference registrations, while complying to Moody’s travel policies
• Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies are followed and that proper and organized documentation is provided to support the report.
• Timely and accurate preparation and submission of Accounts Payable vouchers.
• Process requests for meetings to be held in office including setting up appointments, reserving conference rooms, arranging for teleconference numbers, refreshments, handouts, etc.

Benefits of working for Moody’s

• Global working environment and unique exposure to the international debt capital markets and its players.
• Inclusive, employee centric, high performance culture with a focus on work life balance.
• Competitive compensation package including excellent family health insurance benefits and extra superannuation contributions.
• Flexible working conditions; generous leave entitlements; education assistance and other benefits may also be available.

Qualifications

• 10+ years related experience working in a corporate environment, preferably with a multi-national company.
• Team management experience is highly preferred
• Ability to identify and proactively solve problems
• Excellent organization skills with the ability to multi-task and to adapt to shifting priorities
• Excellent verbal and written communication skills – ability to convey thoughts clearly
• Require minimal supervision
• WHS knowledge would be an advantage
• Strong demonstrated working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.

LOB/Cost Center

Regional Admin

Job Req ID

23923BR

Entity

Moody's Investors Service (MIS)

Line of Business

Regional Organization (REG ORG)

Regular/Temporary

Regular

City

Sydney

Job Category

Credit Analysis & Research

Job Sub Category

Research

Experience Level

Experienced Hire

Working at Moody's

Moody's (NYSE: MCO) is a global integrated risk assessment firm that empowers organizations to make better decisions. Our data, analytical solutions and insights help decision-makers identify opportunities and manage the risks of doing business with others. We believe that greater transparency, more informed decisions, and fair access to information open the door to shared progress. With over 11,000 employees in more than 40 countries, Moody's combines international presence with local expertise and over a century of experience in financial markets. Learn more at moodys.com.

Entity

Moody’s Investors Service is among the world’s most respected and widely utilized sources for credit ratings and research. Our opinions and analysis on a broad range of credit obligors and obligations are valued around the world for their insight and rigor.

MIS Culture of Excellence

At MIS, our workplace culture supports our mission to be the Agency of Choice for our customers, employees and future employees. Our Culture focuses on Excellence and embodies behavioral qualities such as Integrity, Responsiveness, Collaboration, Respect and Passion. Our people are our core asset and we look beyond outcomes to ensure that behaviors and interactions matter.

EEO Policy

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Securities Trading Policy (STP)

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.