Description:
Ahrens is a fifth-generation, South Australian family-owned company, with 120 years’ experience in delivering a diverse range of high-quality and cost effective products and projects across Australia, with footprints overseas.
We have become a full Construction, Engineering, Mining Services, Sheds & Silos and Water Storage company which provides complete turnkey project solutions, supported by 26 divisions and backed by 1000-plus people.
Ahrens Design & Construct provide cutting-edge projects through its full in-house capabilities which include, design & construct, project management, commercial & retail refurbishments and fit outs, ATM installations and machine movement.
About the Role
The D&C team in Victoria, are seeking a motivated and determined Office Coordinator to join the passionate Keysborough team. Reporting to the General Manager, you will provide general administrative support to the general manager as well as the Project Management and Estimating teams.
Key Responsibilities
- Provide administrative support to the General manager as required.
- Provide administration support to the Project Management and estimating teams as required.
- Help to Develop, implement, and generate business processes and reports.
- Oversee Invoicing, payroll, and general financial duties
- Maintenance of project and administration management systems.
- HR point of contact and escalation point to Management & Head Office HR
- Co-ordinate with HSQE as a point of contact and escalation point to Management & Head Office
- Staff uniform ordering
- Management of office supplies and equipment
- Attend regular team meetings and ensure agenda and minutes are taken and distributed.
- Fleet Management – Services booking and maintenance
- Develop and maintain office standards, operations, procedures, and records management.
- Manage external contracts and professional memberships, reviewing, and updating these as required.
- Maintain and support safety in the workplace, ensuring compliance and mitigating risks.
- Co-ordinate with Head office IT support to ensure regular maintenance and management of IT equipment.
Skills and Experience
- Motivated problem solver, with experience identifying efficient and productive work systems;
- High degree of computer literacy with experience using CRM and accounting systems (Microsoft Office, Pronto);
- Excellent written and verbal communication skills with strong attention to detail;
- Time management and analytical skills with the ability to work independently;
- Ability to show initiative and have an enthusiastic and professional attitude;
- Ability to work under pressure, managing, monitoring and meeting deadlines;
- 5 years or more years’ experience in Finance Administration
- Document control and contract administration experience