Description:
Due to the growth of our Sydney Office, we are in search of a motivated and personable Office Admin Assistant to join the Project Accounts team. Due to the nature of this role being process driven and high volume, our team are looking for a detail orientated, energetic candidate with strong initiative.
This position is available immediately and will be in a permanent full-time capacity.
Day to day responsibilities include:
- Set up and maintenance of project records in accordance with contract requirements
- Update and maintain WIP spreadsheet to facilitate Project Teams in accurate forecasting
- Prepare and issue a high volume of monthly progress claims, including liaising with clients and coordinating with Project Teams to ensure compliance with contract requirements
- Assist with collections by resolving client requests and queries, and conducting investigations and reconciliations on project account
- Month-End close processes, ensuring project financials are correct and align with forecasted amounts
- Support Project Teams in managing and understanding the financial performance of their projects
- Contribute to the continuous development and improvement of Project Accounts processes
What we are looking for
- Intermediate to Advanced Excel skills (e.g. proficient with pivot tables, VLOOKUP, IF functions, basic macros, conditional formatting)
- Strong problem solving and analytical skills with a proven ability to trouble-shoot
- Highly organised with time management skills and the ability to multi-task
- Process driven with a high level of attention to detail and accurate data entry skills
- Highly effective interpersonal skills and a demonstrated ability to communicate with team members, stakeholders and clients
- Work effectively to meet deadlines, both independently and as part of a close team
- excellent verbal and written communication skills
- Demonstrate professionalism and objectivity in all work matters
- Maintains discretion and confidentiality
- Construction industry experience or experience in a similar role is highly desirable