Description:
Position Classification: Service and Support
Responsible for: Processing, Analysis and Reporting of Financial Transactions,
Assisting with Budgeting Processes and Preparing various Management Reports on a
Daily, Monthly and Annual Basis
Leadership/Business influence: Minimal supervision, working
independently/proficiently
Reports to: Financial Controller
Supervises: N/A
Main Functions and Activities/Accountabilities
Month and Year End
- Assist with month end processing and preparation of monthly reports for
management
- Synchronise Pentaho Sales-Gl to Jedox Monthly
- Carry out Year end Procedures as set out in Year End Accounting Timetable
- Assist with Annual Audit Programme
- Review tax sensitive costs such as legal fees and Repairs & Maintenance.
Measures - Timely Reports.
Process General Journals
- Post standard monthly journals
- Synchronise General Ledger Report Writer and Jedox
Measures - Balanced General Ledger.
Banking
- Processing daily bank transactions and cash flow report
- Assist with preparation of daily and monthly bank reconciliations
- Oversee the approval privileges of Bank Signatories and Online Authorisers
- In conjunction with IT, manage the CBA/ANZ eftpos terminals
- Processing Branch Cheques
Measures - Work completed daily.
Budgets
- Assist with preparation of expense budgets
- Assist with Motor Vehicle Budgets
- Prepare and load depreciation budgets
- Assist with updating the Sales Budget Template and assist users to complete
- Oversee Capex Budget process
Measures - Budgets completed within timelines.
BAS
- Preparation and Reconciliation of monthly BAS and IAS returns (Incl diesel
Fuel Rebate)
- Ensure amount payable is included in the cashflow forecast
- Submit Report and reconciliation to Financial Controller for Approval
- Lodge via Portal and File Workpapers
Measures - BAS and IAS are lodged and paid by the due date.
FBT
- Oversee the preparation of Logbooks
- Assist with preparation of FBT return
Measures - Timely and Accurate Reports.
Capex
- Collate Capital Expenditure Requisitions and once approved, create Project
codes
- Follow up WIP to ensure completed projects are capitalised
- Reconcile WIP on a monthly basis
- Monthly report on WIP and Capital Expenditure to Management
- Assist Management to understand the difference between Capital and R&M
Expense.
Measures - WIP is accurate.
Fixed Assets
- Oversee the Maintenance of the Fixed Asset Register
- Capitalise completed projects and post Additions to Asset Register
- Accounting for disposals and transfers
- Ensure Depreciation rates are appropriate and justified
- Reconcile Depreciation and post to General Ledger monthly
Measures - Timely and accurate.
Credit Card Administration
- Assist with uploading monthly credit card payments file to AP
- Assist with training and troubleshooting of credit card users
Measures - Timely.
Review AP payment file
- Assist with Review and Approval of AP batch payment reports
Measures - Timely Reports.
WHS Representative
- Raising Finance Dept WHS concerns at WHS Meetings and Reporting back to
Finance Dept on Company WHS Matters and Decisions
Measures - Finance Dept WHS Concerns addressed and Dept informed.
Insurance Renewal
- Update General Insurance template with Asset Values
- Complete other Insurance Policy Schedules
Measures - Timely Reports.
Other
- Assist with General Accounting Duties
- Attend Finance Meetings and Contribute to the continuous improvement of the
Finance Function
- Assist with development and compliance of Accounting Policy and Procedures
Measures - Timely Functioning of Finance Dept
Internal contacts - Regular interaction with all departments and branches
External contacts - N/A
Essential Capabilities and Experience
- Tertiary qualification (or near) in Accounting or similar degree
- Proficient in the use of Information Technology including spreadsheets,
databases and email.
- Systematic and organised approach with strong attention to detail and good
written and verbal communication skills.
Desirable Capabilities and Experience
- Knowledge and Experience with computerised accounting systems
- Experience in a Food and Beverage Manufacturing Environment