Description:
Looking for a place to grow your career? A place where you can support industry recognised professionals who are solving tough environmental problems? Geosyntec is the place for you! We have an opportunity available for a permanent full-time Finance Administrator (Projects) in our Sydney office. This position is key to the finance and project accounting function of our Australian consultancy, and interacts directly with Geosyntec project and support staff, as well as with clients, vendors, and subcontractors, as needed. The selected candidate must be energetic, flexible, able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organisational skills.
Our clients ask us to address their new ventures and most challenging problems involving the environment, natural resources, and civil infrastructure. Ranked by ENR in the top 20 design firms for the environment, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. Learn more by visiting www.geosyntec.com
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Finance administration and support for 20+ Project Managers across Australia
- Project setup – extract relevant contractual information from client contracts or proposals and set up accurate project information in the accounting database (BST), including, but not limited to:
- Accurately enter contract value, budget level, scope of services, fee types, payment terms and proper authorisation from project initiation forms.
- Verify and/or edit project rate schedules and other data provided by Project Managers.
- Ensure appropriate mark-ups and invoice templates are in line with contract provisions
- Review employee expense reports in a timely manner to facilitate payment and processing.
- Assist in performing electronic timesheet administration procedures.
- Within established deadlines, assist in the billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalise invoice with required attachments and documentation. Submit invoices to client via email or other means as per contractual requirements.
- Track accounts receivable and accounts payable as needed for project processing.
- Assess project revenue by accurately identifying variances and making necessary budget changes and transactional transfers; complete all tasks in accordance with monthly accounting closing schedule.
- Generate project reports, as required.
- Assist in accounts payable process using online supplier portal system – raising POs, processing invoices & project manager liaison.
- Assist in debtors follow up process via emails and telephone calls
- Oversee project/ proposal numbering system for administrative staffing needs and scheduling.
- Maintenance of project and staff lists
- Provide ad-hoc support to the project teams as required.
- Degree or diploma in accounting, business or finance. (desirable)
- At least 2 years of related financial or project administration experience for a professional services firm, preferably in an engineering environment or professional services industry, or equivalent combination of education and experience. (required)
- Ability to read and comprehend moderately complex instructions, ability to extract information from contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda effectively. (required)
- Working knowledge of Microsoft Office and intermediate to advanced proficiency in Excel. (required)
- Accurate data entry, writing and editing skills. (required)
- Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple tasks simultaneously. (required)
- Ability to effectively present information to Project Managers, and other internal clients. (required)
- Clear and concise communicator both verbally and in written form. (required)
- Demonstrated knowledge of project lifecycle, project costing, contract file administration and comprehension of project performance including revenue and profit. (preferred)
- Prior experience with BST, Deltek, Unit 4 or similar accounting systems. (preferred)