Description:
The Office of the Executive Director Allied Health is a small dynamic team who work to develop and support Allied Health Services across the state through a range of key statewide strategic initiatives, as well as managing some statewide Allied Health focused services.
The Office of the Executive Director Allied Health is a small dynamic team who work to develop and support Allied Health Services across the state through a range of key statewide strategic initiatives, as well as managing some statewide Allied Health focused services.
As a member of Statewide Allied Health, demonstrating a high degree of initiative and confidentiality, and being the primary point of contact for the Unit, the Executive Support Officer will:
- Provide high-level executive and administrative support to the Executive Director - Allied Health, coordinating and monitoring action items and reporting requirements to ensure deadlines are met.
- Undertake a broad variety of tasks including coordinating and preparing highly confidential, complex documentation, undertaking research for briefings and background notes, minute taking, preparation of correspondence, organisation and scheduling of meetings and travel, and participation in project work as required.
- Develop and maintain systems and protocols to ensure efficient information management and flow of information to and from the office of the Executive Director - Allied Health.
The Role:
- Act as the primary point of contact for the Executive Director - Allied Health, maintaining a high level of confidentiality and providing professional client services, including liaison with senior Government staff, industry and the general public on behalf of the Executive Director - Allied Health.
- Provide high-level executive and administrative support including managing the flow of information and referral of matters for comment or further action to the appropriate Unit, managing the workflow, delegation and prioritisation of incoming and outgoing correspondence to the Executive Director Allied Health and preparing correspondence on behalf of the Executive Director - Allied Health.
- Coordinate, collate and report on correspondence for Statewide Allied Health including liaison with all senior Allied Health Staff and the Office of the Deputy Secretary Community Mental Health and Wellbeing (CMHW) regarding content and timeliness of responses.
- Provide complex diary and work schedule management, including the preparation of briefing papers and background material, organisation of conferences and travel and coordination of meetings, seminars and workshops for the Unit.