Executive Assistant

Description:

Baraja is changing the world of self-driving cars through the invention of a new type of LiDAR called Spectrum-Scan™ that delivers ultra-high performance at high resolution, even at incredibly far distances. Today, Baraja LiDAR is already deployed in multiple verticals, working with global automotive and industrial partners.

Originally founded in Sydney, Australia, we also have offices in San Francisco, China and Europe. We are funded by Sequoia, Blackbird and Main Sequence Ventures and we are excited to continue growing the team, so if you are looking for a fast-paced, dynamic role in a start-up we are keen to hear from you!

The Opportunity:

Baraja have an exciting opportunity for an Executive Assistant to support the CEO in daily administrative duties, covering both business-related tasks and perform administrative tasks to ensure the firm’s workflow runs smoothly. This is a fast paced, dynamic role with high level of adaptiveness required and ability to juggle conflicting demands with extremely high level of detail, creative thinking and collaboration.

Inside the Job:
 

• Assisting with emails and correspondence on behalf of the executive management
• Diary and inbox management
• Organising meetings and liaising across all levels of the business (internal and external)
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Booking & scheduling meeting rooms
• Preparing presentations for both internal and external events
• Coordinating internal social and training events
• Travel coordination
• Minute taking during meetings
• Completing personal errands and administration tasks
• Operate with professionalism and confidentiality
• General ad-hoc administration as required


 

About You:
 

• Previous work experience in administration.
• Experience with diary and calendar management for multiple executives in fast-paced environments.
• High level of organisational skill, time management and attention to detail.
• Excellent communication skills (via phone, email and in-person).
• Ability to work autonomously, as well as part of a team and build rapport with people at all levels of the organisation.
• Ability to juggle conflicting demands and tasks with exceptional level of detail.
• Experience exercising discretion and confidentiality with sensitive company information.
• Ability to work methodically & effectively within a fast paced, changing environment that is going through high growth.
• High proficiency with Microsoft Office applications, particularly Outlook, Word, PowerPoint and Excel.