Executive Assistant

 

Description:

Reporting to the Senior Vice President Asia Pacific & Managing Director, Australia and New Zealand, the Executive Assistant will be responsible for providing a high level of administrative support in the areas of internal and external correspondence, communications, records and reports, travel, meetings, and appointments.

 

Key Responsibilities & Accountabilities

  • Assist in client liaison and management responsibilities
  • Assist in event management planning and implementation
  • Prepare correspondence, sales presentations, financial and other reports & documents, as required
  • Manage Expense Recording, Diary Management, Travel Management, Company Governance matters
  • Liaise with colleagues in different business units (Finance, Legal, IMG Media, Fashion, Models, etc) regarding follow-up of requests for information, action, and feedback on certain matters
  • Maintain office procedures in a professional manner
  • Update Work in Progress Reports and CRM on weekly basis
  • Manage and respond to (where appropriate) internal (including global) requests for information.

 

Skills, Knowledge & Competencies

  • 3-4 years prior experience in a similar corporate assistant role
  • Advanced PC skills, specifically MS Office and Adobe Creative Suite, specifically Photoshop and InDesign
  • Ability to honour confidentiality of information
  • Effective communication skills, both verbal and written
  • Excellent organisational skills, attention to details and time-management practices
  • Ability to communicate professionally and effectively with company stakeholders, including but not limited to government organizations and corporate clients in a responsible manner
  • Ability to take initiative and make decisions
  • Ability to work under pressure, prioritise and multi-task
  • Experience with online database management is valuable but not essential.

Organization IMG
Industry Executives Jobs
Occupational Category Executive Assistant
Job Location Melbourne,Australia
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2021-08-02 5:01 pm
Expires on 2024-12-09