Executive Assistant

Description:

In this role you will be responsible for optimising the leader’s time through managing deliverables, inputs, and timelines, coordinating with the team and stakeholders as required, reporting, diary, and travel requirements.

We are looking for someone who wants the opportunity to partner with fast-paced and agile leaders.

You will work closely with the Corporate Affairs and Sustainability Business Manager and Senior Management team, providing secretarial and administrative support exclusively whilst maintaining a high level of discretion.

Key duties include:

 

• Dealing with a large group of globally based executives and committees from within and outside of the organisation
• Forecasting deliverables and meeting commitments, ensuring leaders are equipped to deliver.
• Coordinating correspondence, presentations, and reports both of a general and confidential nature on behalf of the leaders.
• Making recommendations and process improvements for key admin operating systems and ways of working
• Building relationships and rapport across the various parts of the business – including peers, colleagues, executives.
• Management of cost centre budgets and financial team requirements, including invoicing.
• Point of contact for the wider teams for process guidance, team member inductions, and onboarding.
• Working across multiple time zones and divisions