Description:
Following internal promotion, an exciting opportunity presents for an experienced Executive Assistant to work closely with the General Manager – Infrastructure and Services and wider leadership team, providing executive administrative support. This role will suit someone who is engaging, organised, self-motivated and forward-thinking and who thrives in a fast-paced environment.
Key Accountabilities Include The Following
- Provide executive administrative support to the General Manager and ensure effectiveness of the leadership team.
- Proactive calendar and email management to enable the efficient organisation and execution of activities.
- Management of day-to-day activities, forward planning, and co-ordination of meetings.
- Actively identifies improvement opportunities and time optimisation solutions to forward plan work.
- Proactively manage information flow and communications, including internal and external calls, requests and correspondence and delegation of other matters to appropriate people.
- Collate and prepare presentations and papers, including collection and interpretation of data from key contacts.
- Co-ordination of site visits, including preparing the agenda, arranging meetings, and ensuring all activities are well planned.
- Project management of key events for the Infrastructure and Services team.
- Oversight of a team of administrators, ensuring accountability of given tasks.
About You
We are looking for someone who is a professional, collaborative, organised and adaptable. Experience in stakeholder management and administration at an executive level for a large organisation is preferred.
The Successful Candidate Will Ideally Possess The Following
- You will have a proven ability to work autonomously and proactively, establishing priorities and taking responsibility for time sensitive deliverables.
- Your strong problem-solving ability and organisational skills will be an asset.
- Your attention to detail, initiative, and ability to engage with a diverse range of stakeholders will be key to being successful.
- You will be an advocate for enabling collaboration and the simplification of tasks.
- You will possess excellent verbal and written communication skills and can engage with all levels of the organisation.
- You will have excellent skills in the use of Microsoft Office products, with SAP experience desirable.
- You will always maintain confidentiality with correspondence and related material.