Description:
The Executive Assistant will play a crucial role in partnering with the CEO to ensure their day runs seamlessly. Your duties will include but not be limited to:
- Coordinate the CEO’s calendar, including sending meeting requests, preparing agendas and managing relevant requests
- Arrange travel and accommodation for the CEO
- Answer and screen incoming calls to the CEO acting as a gatekeeper to ensure focus as needed
- Manage the CEO’s inbox ensuring prompt responses are provided and tasks triaged
- Manage the CEO’s expenses via Xero
- Managing and booking meetings rooms
- Prepare correspondence, reports and documentation on behalf of the CEO
- Manage and process electronic and hard copy written communications
- Compile research as directed by the CEO
- Support the wider team as required across administrative tasks
- Manage the office including ordering stationery, groceries and other ad-hoc tasks
- Work proficiently across JobAdder, Xero, MS Word, PowerPoint and Excel
Skills & Experience
- Stable experience working in a similar Executive Assistant role ideally within an SME business
- Confidence and experience in building relationships including managing key stakeholders
- Provide a highly professional, courteous and responsive approach internally and externally at all times
- Impeccable communication skills
- Strong attention to detail and accuracy
- Proven knowledge of MS packages including Word, PowerPoint and Excel
- Strong organisational and time management skills
- Ability to prioritise tasks and work well under pressure
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and deadlines