Executive Assistant

Description:

This is an excellent opportunity for an experienced Executive Assistant to join a dynamic, progressive and energetic Professional Services firm based in Melbourne's CBD. This role is looking for an individual who is commercially savvy, friendly, and composed with a passion to support a high energy and impactful C-Suite Executive. The ideal person will have the ability to forward plan and have previous experience operating in environments where they are heavily relied upon to undertake a multitude of tasks.

Responsibilities

This role sits in an important area of the organisation supporting a C-Suite Executive as well as their leadership team and other key stakeholders. The role will require you to demonstrate absolute discretion and confidentiality to provide a high level of one-to-one support.

In This Integral Role, You Will Be Responsible For

• Complex diary and email management
• Understanding business priorities and applying this knowledge in managing the Executives commitments and correspondence
• Managing and arranging travel and travel-related activities
• Managing expectations and daily work flow
• Leveraging strong relationships internally to achieve outcomes
• Working with internal teams to support the delivery of business strategies
• Developing reports, presentations and other documents as required
• Supporting selected management and committees with scheduling, minute taking and actions management
• Executing expenses, timesheets, and invoices
• Event management and coordination
• Leading and participating in ad-hoc projects
• Maintaining strong professional relationships with senior internal and external stakeholders and their EAs

Skills and Experience

• A wealth of experience supporting senior executive/s in a fast-paced environment will be highly regarded
• Experience in executive level email and appointment scheduling
• Ability to prioritise and stay one step ahead
• Strong communication skills both written and verbal
• Ability to build exceptional rapport with clients
• Overall great team player
• A keen eye for detail
• Excellent planning and organisation skills while being extremely flexible
• Intermediate - Advanced Microsoft knowledge
• Excellent time management skills
• Highly organised and able to prioritise tasks effectively