Description:
The Executive Assistant to the Chief of Infrastructure is responsible for the provision of professional secretarial and administrative support essential to the Chief of Infrastructure, who is responsible for the Capital Redevelopment and Infrastructure teams at Albury Wodonga Health. This position will also provide support to the direct reports of the Chief of Infrastructure, as required.
- Providing high level email management for the Chief of Infrastructure, including management of daily workflow intercepting incoming communications and correspondence, prioritising tasks and filtering through necessary actions.
- Manage calendars and schedules to ensure that the Chief of Infrastructure has all required information and agendas. There will be a high level of meeting management/organisation in relation to the Albury Hospital Campus Redevelopment with both internal and external stakeholders, therefore a “can do attitude” and a “go-getter” is required.
- Management of Directorate rosters
- Act as the Executive point of contact for this Directorate, liaise with internal/external stakeholders and action requests to coordinate communication and proactively ensure responses meet deadlines on behalf of the Chief of Infrastructure
- Assist in providing support with issues management, responding to emerging issues to ensure effective resolution with minimal risk to the organisation
- Assist and oversee the development, collation and delivery of key executive level documents and all management reports
- Compilation and distribution of agenda, minutes and associated records in a timely manner for all governance and departmental meetings on behalf of the Chief of Infrastructure
- Undertake background research to provide information on matters requiring Chief of Infrastructure’s attention or in preparation for meetings, conferences or events