Description:
NSW Department of Communities and Justice is looking for Executive Assistant.
Key Accountabilities
- Provide high quality and efficient executive support and administrative services. Exercise discretion, initiative and confidentiality to support the executive’s achievement of organisational objectives.
- Coordinate a range of correspondence to ensure that all business information is accurate and confidential.
- Use relevant technology to prepare documentation and presentation material to support business unit managers and directors.
- Screen, review and prioritise incoming telephone calls, emails, reports and files to ensure the management of correspondence reflects the executive’s priorities.
- Maintain solid working relationships with key internal and external stakeholders to facilitate coordination of appointments, meetings and travel arrangements. This contributes to the effective management of the executive’s diary.
- Research, collate and summarise information and prepare a range of documentations as required to ensure the executive(s) and broader team are well prepared to make informed decisions.
- Maintain a system to track, identify and follow up on outstanding actions, issues and correspondence to determine appropriate actions and ensure all deadlines are met.
- Contribute to the design, implementation and coordination of administrative practices, business systems and procedures to deliver the required outcomes of the executive(s), including where required finance and human resources.