Executive Assistant

Description:

We’re ToughBuilt - one of the most advanced product development companies in America.

With global distribution in over 30 countries, we’re ushering in a new era of product innovation by challenging age-old thinking and redefining form and function through design and ingenuity.

Our commitment to value, quality, and craftsmanship has brought us avid fans from around the world, and we’re looking for more visionaries to join our team as we’re heading into the future.

We’re on the search for free thinkers who take on challenges with a solution-oriented mindset. People who want to learn and grow in a dynamic work environment while rubbing shoulders with some of the most talented folks in the industry. If this sounds like you, please read on...

About the Role:

As the Executive Assistant, you will be the first point of contact for our Chief Design Officer (CDO) at ToughBuilt. You will support our CDO in several key areas, including calendar management, scheduling, meeting/press/conference preparation, internal and external communication, and other projects or tasks as assigned. The ideal candidate is detail-oriented, consistent, structured, and organized when taking on complex tasks and situations. Excellent communication and interpersonal skills are essential as this person will manage executive relationships and do so with tact and precision. Schedule flexibility and attention to detail are vital as well.

Responsibilities:

• Administrative support.
• Manage daily incoming phone calls.
• First level of support for incoming callers to provide timely assistance.
• Manage CDO's schedule efficiently to maximize the number of appointments but still allow the CDO time to handle other daily responsibilities.
• Schedules meetings, teleconferences, etc. for internal and external teams and clients and across all time zones.
• Handles on-boarding activities for new employees, temporary employees and consultants.
• Handles new equipment requests and repairs as applicable.
• Coordinates travel arrangements for CDO and other employees as needed.
• Performs general clerical duties to include photocopying, emailing, mail, filing, etc.
• Maintains hard copy and electronic filing system.
• Maintains schedule of employee time off requests and other key dates.
• Assists all visitors, callers, and colleagues with courtesy and professionalism.
• Assists with expense reporting, coding of invoices.
• Assists Accounting with clerical tasks.
• Creates presentations.
• Schedules and coordinates events e.g., invites, logistics, etc.
• Maintains the annual calendar and sending applicable calendar invites.

Key Success Factors:

• Demonstrated time management skills and organizational skills.
• Strong sense of urgency and critical thinking skills.
• Ability to successfully interact with all levels of co-workers.
• Excellent planning skills.
• Strong interpersonal skills at all levels within the organization.
• Knowledge of basic math, spelling, grammar and punctuation.
• Effectively and tactfully communicates with all levels of internal and external contacts.
• Successfully manages multiple assignments (multi-tasking) and changing priorities.
• Handles confidential information in a secure manner.
• Works well in a fast-paced environment.
• Committed to producing accurate, reliable, high-quality work within time constraints.
• Knows when to communicate with colleagues to provide updates, follow-up, obtain assistance escalate issues, etc.