Executive Assistant

Description:

Reporting to the Senior Vice President Asia Pacific & Managing Director, Australia and New Zealand, the Executive Assistant will be responsible for providing a high level of administrative support in the areas of internal and external correspondence, communications, records and reports, travel, meetings, and appointments.

Key Responsibilities & Accountabilities

• Assist in client liaison and management responsibilities
• Assist in event management planning and implementation
• Prepare correspondence, sales presentations, financial and other reports & documents, as required
• Manage Expense Recording, Diary Management, Travel Management, Company Governance matters
• Liaise with colleagues in different business units (Finance, Legal, IMG Media, Fashion, Models, etc) regarding follow-up of requests for information, action, and feedback on certain matters
• Maintain office procedures in a professional manner
• Update Work in Progress Reports and CRM on weekly basis
• Manage and respond to (where appropriate) internal (including global) requests for information.

Skills, Knowledge & Competencies

• 3-4 years prior experience in a similar corporate assistant role
• Advanced PC skills, specifically MS Office and Adobe Creative Suite, specifically Photoshop and InDesign
• Ability to honour confidentiality of information
• Effective communication skills, both verbal and written
• Excellent organisational skills, attention to details and time-management practices
• Ability to communicate professionally and effectively with company stakeholders, including but not limited to government organizations and corporate clients in a responsible manner
• Ability to take initiative and make decisions
• Ability to work under pressure, prioritise and multi-task
• Experience with online database management is valuable but not essential.

About IMG

IMG is a global leader in Sports, Fashion, Events and Media, operating in more than 30 countries. The company manages some of the world’s greatest sports figures and fashion icons; stages hundreds of live events and branded entertainment experiences annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in sports training and league development, as well as marketing, media and licensing for brands, sports organizations and collegiate institutions. IMG is part of the Endeavor network.