Description:
Reporting to GM of Retail, you will coordinate the annual national conference and all other functions and events including but not limited to state forums, awards dinners, achiever groups, training events and other ad-hoc events as required. When you are not working your magic planning and coordinating events, you will be providing general administration to the wider team and executive support to the GM Retail.
Responsibilities
- Coordinate all events to ensure they are relevant and have purpose
- Source and book venues, manage contracts ensuring event remains within budget
- Manage delegates/attendees including invitations and final numbers
- Coordinate venue hire equipment as necessary
- Liaise with trainers, entertainment, event managers to ensure efficiency on the day/night
- Liaise with external event management company on programs, budgets and other relevant items as required
- Manage planner and events calendar and update and distribute accordingly
- Administer total costing with spread sheets and audit spending to maintain within budget
- Travel coordination and management
- Coordinate any office functions such as team meetings and arrange catering etc
- Prepare and distribute monthly newsletter
- Reconcile AMEX statements for GM Retail
- Other projects as required by the General Manager Retail
Skills / Experience
- Event management experience
- Experience in a fast-paced growing retailer or similar is desirable
- Understands tasks and adheres to deadlines
- Professional, warm, friendly and approachable
- Organised and efficient
- Collaborative and strong relationship builder
- Excellent communication and people skills
- Aptitude in problem-solving
- Desire to work as a team with a result driven approach
- Good working knowledge of Microsoft suite