Administration Officer

Description:

The position holder will deliver high quality administrative services to support the work of the Police Foundation Co-ordination Unit within the Foundation Training Division of People Development Command. This unit manages and co-ordinates all multi-discipline assessments for the Foundation Training Division in line with mandatory RTO requirements aligned to the Diploma of Policing.

The position holder will work as part of a team comprising of both sworn police members and VPS staff with a broad range of operational, legal and educational skills. Reporting to a Senior Sergeant and Inspector, there will be a focus on service excellence in a range of general administrative support functions. You will be liaising with various units within the Command such as the Centre for Law and Operational Development, Centre for Family Violence, Centre for Road Policing and the Operational Safety Unit to co-ordinate equipment and room allocations for various assessments.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.
 

• Undertake a range of administrative functions to support the Division including maintenance and management of records, registers, and systems
• Provide high quality administrative support including logistical support and equipment maintenanceReceive, record, and distribute mail and incoming/outgoing correspondence
• Management and processing of invoices and purchase orders
• Other duties as required to assist with the training requirements of Foundation students
• Undertake reception duties with Foundation student inquiries, and stakeholder engagement either in person, over the phone or via written correspondence
• Actively contributing to continuous improvement, workplace safety and staff well-being activities
• Proven ability to work with limited supervision and the ability to prioritise workload whilst meeting strict deadlines
• Demonstrated experience in providing high level administrative services in a confidential mannerAppropriate word processing and computer skills, specifically Microsoft Excel, Word, and Teams
• Highly developed interpersonal and communication skills, and proven ability to communicate effectively to obtain co-operation from management, staff and various stakeholders
• Ability to maintain systematic and accurate administrative records
• Ability to work within a small team environment